A robust conference organizing tool
I used Whova as an attendee of a recent conference. It was a wonderful platform to sign up for workshops, connect with other attendees, …
Overview
What is Whova?
Whova, headquartered in San Diego, provides what they describe as Intelligent Event Technology Solutions by creating authentic audience participation and engagement and simplifying the entire event process from planning to registration, networking, and follow-up. Whova's mobile engagement apps support both…
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Popular Features
- Mobile Application (44)8.686%
- Networking (48)8.383%
- Dashboard / Report / Visualization Interactivity on Mobile (41)8.383%
- Audience engagement (45)7.878%
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What is Whova?
Whova, headquartered in San Diego, provides what they describe as Intelligent Event Technology Solutions by creating authentic audience participation and engagement and simplifying the entire event process from planning to registration, networking, and follow-up. Whova's mobile engagement apps…
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What is Whova?
Whova is an all-in-one event management solution that makes events modern and trendy, attracts and engages attendees, and helps event organizers save time on managing event logistics. Whova’s platform consists of an award-winning event app, efficient online registration, powerful event marketing, and time-saving event management tools.
Among Whova's customers are American Express, US Bank, PwC, Microsoft, Hilton, Lego, IKEA, L'Oreal, American Marketing Association, Harvard University, NASA, plus countless other organizations from over 100 countries.
Whova has powered over 30,000 in-person and virtual/hybrid conferences, including association events, education events, government events, corporate events, trade shows, expos, and community gatherings.
Whova Features
- Supported: Mobile Event App
- Supported: Event Ticketing/Registration
- Supported: Virtual/Hybrid Event Platform
- Supported: Event Management
- Supported: Attendee Engagement
- Supported: Attendee Networking
- Supported: Event Marketing
- Supported: Vendor Lead Retrieval
- Supported: Sponsor & Exhibitor Digital Booths
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Whova Video
Revolutionize event management and networking through Whova's event app and management solution. Whova won the Best Event Technology Award from 2016 to 2020, and has been used at over 30,000 in-person, virtual, and hybrid events worldwide.
The Whova event app and event manage...
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Whova Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
Whova Downloadables
Frequently Asked Questions
Whova, headquartered in San Diego, provides what they describe as Intelligent Event Technology Solutions by creating authentic audience participation and engagement and simplifying the entire event process from planning to registration, networking, and follow-up. Whova's mobile engagement apps support both on-location events and virtual events.
Reviewers rate Mobile Application highest, with a score of 8.6.
The most common users of Whova are from Small Businesses (1-50 employees).
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TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Recommendations
Whova is a versatile platform that has been utilized in various conferences and conventions, including events such as the NGO67 conference on the status of women with the United Nations, the annual sales conference, the Human Trafficking Summit, the Florida Festivals and Events Convention and Trade Show, and the KombuchaKon 2022 convention. Users have reported finding Whova helpful for messaging, communication, finding meetups, and accessing event information. It provides a reliable platform for attendees to navigate conference sessions, connect with speakers, ask questions, and engage through posting pictures and comments. Additionally, Whova assists users in tracking their own schedules, accessing surveys, generating interest in products, making connections with other companies, attending informative meetings remotely, and viewing recorded content. Users appreciate Whova's thoroughness, simplicity, and great functionality. The platform serves as a valuable tool for conferences by allowing businesses to exhibit their products and capture leads. It also enables attendees to stay organized with their sessions, connect with other participants through shared profiles and interests, and access conference calendars. Some users have mentioned difficulties in accessing contact information for all attendees in one place. Nevertheless, Whova is highly recommended for coordinating big events due to its user-friendly design and format. It has also been successfully utilized for virtual conferences worldwide, bridging gaps between participants and providing a sense of connection. Whova facilitates engagement between delegates and presenters while offering accessibility options such as dark mode and detailed control over notifications.
Users have provided several recommendations for using Whova in conference and event settings. The most common recommendations include using Whova for conferences with multiple concurrent sessions and networking. Reviewers suggest that Whova is well-suited for events and conferences with up to 1,000 attendees. Users also recommend exploring the implementation of Whova at Social Media Marketing World, a specific event where the app was used effectively. Overall, users endorse Whova as a user-friendly and useful tool for conferences and events, specifically highlighting its strength in handling complex schedules, facilitating networking, managing large attendee numbers, and fostering anticipation before events.
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Reviews
(1-25 of 102)Companies can't remove reviews or game the system. Here's why
April 01, 2024
The app to stay organized for a large conference
Score 10 out of 10
Vetted Review
Verified User
Whova was the app that was used for the 2024 COABE Conference which is the National Adult Education Conference. This app had the schedule and the class descriptions available to review and choose so that you were ready to attend the class on time. The Whova app was also used as a central location to pass along any information to attendees. It gave a board for people to communicate with each other. It had other features so that you could create polls (and have some fun).
- Notifies you of messages
- Keeps you organized
- Allows you to interact with others in a safe manner
- I would like to be able to hide or reorder the community boards so that I can keep what I am interested in on top.
- I would like to see it not allow the same topic be created on the community board but rather notify you that a board has already been created and ask you if you would like to join that conversation.
- I would like to be able to color code the agenda so that I can mark the classes I'm interested in, but won't have time to attend (but and go back to if they are virtual later). Then when I am at the conference, I can see the class I am supposed to go to, and not have to keep reviewing the agenda at a later time.
- I would like to have had a quick how to guide on how to use the Whova app. Actually, I just found it. I think it should be on the home page as a thumbnail so its in your face for those that didn't venture around the app.
- I would like to be able to mass download all the documents at the end of the conference.
March 18, 2024
App that rocks!
Score 9 out of 10
Vetted Review
Verified User
I utilized the app during the NYAR conference. It is very interactive and effective for this type of event. I particularly enjoy the notes feature for the sessions I attended and the ability to have those notes sent to me after the conference was over. I also like that there are many options for networking as well as the ability to download information provided by the presenters.
- Notes feature, works well and stores all in one place.
- Networking opportunities, there a variety of ways to network through this platform.
- The points system makes using the app exciting! Definitely activated the reward center of my brain!
- More sorting features for posted social polls, once I created one it was difficult to find it again in the sea of others posted. So perhaps a section for polls that were created by me?
March 18, 2024
Good Application for Events
Score 10 out of 10
Vetted Review
Verified User
We used Whova at the recent MARCON and SMRP conference 2 years ago. Both times it was great to set our agenda and to connect with others attending. The Contests are fun, and engaging. Being able to set up social events after the conference hours is also great to help network with fellow attendees.
- Agenda
- Contact exchange between users
- Contests
- As a speaker retrieving the polling data was a bit tough sometimes.
- As a user/attendee sorting the posts would be nice if we could filter out topics that are not interesting to us
- Time lag between the message in the app and the email sent would be eliminated if a notification was sent when someone messaged you
March 12, 2024
Whova review for [...] Conference 2024
Score 10 out of 10
Vetted Review
Verified User
I used Whova in order to participate in the [...] 2024 conference virtually. Despite a few technical issues mainly pertaining to sound, the app worked perfectly. I think it was a great resource, the conference was extremely informative but I never would have been able to get the time off to attend in person.
- ease of navigation
- clear instructions to maneuver within the app
- quick response time for technical difficulties/ questions.
- I am not particularly educated when it comes to platform creation, I personally did not have much difficulty navigating. I think the only confusing issue that arose was that of the QR code. Now this may not have been specific to Whova, but more of the [...] conference in general. Once I figured out that the QR code was not necessary I had no further issues.
November 29, 2023
Whova Review
Score 10 out of 10
Vetted Review
Verified User
Penn Medicine uses Whova for event management or communication purposes through the Revenue Cycle.
- Whova provides tools for event organizers to streamline various aspects of event management, including registration, ticketing, agenda creation, and speaker management.
- Whova's networking features facilitate interaction between attendees. They can connect with each other, set up meetings, and exchange contact information.
- Attendees can access presentation materials, videos, and other event-related content within the app, enhancing their overall experience.
- Whova's focus is primarily on virtual and hybrid events. Enhancing features for managing purely offline events or providing solutions for events that require a combination of online and offline management would be valuable.
- Some users have noted that further enhancements, such as improved screen reader support and keyboard navigation, would make the platform more inclusive.
November 21, 2023
Almost Perfect!
Score 9 out of 10
Vetted Review
Verified User
I used Whova at a recent conference. I found it to be very good and helpful. However, I wanted a directory of all attendees in one place. The way it is set up now, I would have to go into each individual person's profile and get contact information. Very frustrating and time-consuming.
- Agenda
- Exhibitors information
- Speakers Bios
- A directory of all participant's' names and contact information in one place
November 17, 2023
User-friendly and engaging App
Score 10 out of 10
Vetted Review
Verified User
We used it for the Wounds UK-2023 conference and exhibition organised by the Wounds UK media organisation. They chose the Whova App, and I found it useful to scan clinical delegates, engage with them and then to download the leads. Also to book the scientific sessions that I wanted to attend.
- Scanning delegates at the event - With the possibility to collect additional info via notes
- Engaging with clinicians
- Booking delegates
- Book scientific sessions
- Keep a track of number of leads collected
- Download the leads
- Ensure that accurate details are collected for customers/delegates at the event
- Make work email address mandatory
- Autocorrect was initially not functional - this could be incorporated
- Setting up to collect Leads can be assigned directly to one person - It was done at the event
Score 8 out of 10
Vetted Review
Verified User
I was an in-person delegate and panellist at a recent Aotearoan and Australian health conference that utilised the Whova platform. The conference was hybrid. As I've attended many international and national health conferences, I have experienced different apps and platforms to access programming, content, and connect with colleagues and networks. Whova has been one of the better platforms purely on the basis of engagement with conference delegates and presenters. I contributed to and participated in many discussion threads on topics of interest, shared research and resources with my peers - this kind of engagement hasn't been well facilitated by other platforms in my past experiences. I encourage the developers of Whova platform to focus on providing some accessibility options, such as dark mode, more detailed control over notifications, and text size - perhaps these features are already available and I was too overwhelmed by the notifications to find the accessibility settings. Finally, the chat function was very useful for meeting up with colleagues and peers in person, as well as facilitating new connections with the chat acting as an ice breaker so it was less awkward in person. I was also able to chat with online delegates, a handy feature.
- facilitated the sharing of research, perspectives, and resources on topics of interest
- enabled easier connection to new and existing relationships with conference delegates and speakers
- allowed me to catch up on content I missed due to time conflicts for concurrent sessions
- accessibility for disabled people and people with disability - visible and hidden e.g. dark mode, fonts and text size, layout, notifications
November 11, 2023
Whova...effective conferencing
Score 10 out of 10
Vetted Review
Verified User
Whova was used at the FCIS Convention 2023 and it was great. I was able to view all of the sessions for each day and chose my sessions that went into "My Agenda". This way I could see the title of the presentation, the presenter's bio, and view the map for location of the session. The presenter was able to post their PowerPoint and other documents for my use. It is very easy to navigate.
- Personalizes
- Messaging others
- Map view
- listing of presentations/sessions
- I can't think of anything as it has all the things I needed for the conference
October 24, 2023
Whova Review
Score 10 out of 10
Vetted Review
Verified User
Whova was used to facilitate communication during a conference. The ability to generate a personal agenda, respond to other conference attendees, and see live updates of sessions and information was extremely helpful.
- Organization of materials/information
- Promote networking and professional dialogue
- Provide live updates in real time
- Prioritize push notifications to reduce noise
October 16, 2023
Whova works wonders
Score 10 out of 10
Vetted Review
Verified User
Whova was used for an Internet Crimes Against Children (ICAC) Conference in Redmond, WA held in October 2023. Various speakers and conferences were posted, and I could read a summary about different events, see information about the speakers and identify where they were located within a large building. Attendees were also encouraged to RSVP to attend for events with limited seating. I could also see other users who had RSVP'd or were attending the event. Although I did not reach out to other users, I saw that I could connect with other professionals through the app, which is a neat feature. Additionally, I noticed that after conference events, such as social hours and card games were posted with open invitations. I would use this app again for an event like this. The only difficulty I had was anticipated new-user discovery of how the app worked, and which "buttons" to press to navigate the different screens. This new-user learning curve was mastered within 15 minutes of familiarizing myself.
- Post events
- Provide details of speakers
- RSVP
- Review other attendees
- Allowed for connecting with others attending the same event
October 13, 2023
Direct from EMBAC Conference in Scottsdale!
Score 10 out of 10
Vetted Review
Verified User
I was introduced to Whova by the Executive MBA Council as the event app to use at the recent 2023 EMBAC Conference
- Listing additional resources
- Listing the agenda by sessions and times per day
- Building a contact directory in real time
- Real-time alerts/notifications so you can respond quicker!
- Improve how to rack actual attendance for "Answer a survey" for the Leaderboard. It is currently constructed on an honor system. One could answer a survey for a session they did not attend to get the points!
- Letting conference registrants know how long the event will be available through the app.
- Instructions on how to export Bookmarked attendees and Handouts. I had to go online to find out how to export the handouts.
October 10, 2023
EOS Berlin
Score 9 out of 10
Vetted Review
Verified User
I have used it for a conference recently
- Helped prepare me for the summit
- Allowed enough time for me before the summit to navigate and learn
- See who was there at the summit
- See the agenda
- Have a clear one point to go to for all information
- Have an area for general notes - beyond just notes taken for the presentations
- Have a star/tick list for those people you have connected with
- Combining the connections you make with Linkedin directly
October 06, 2023
Newbie User
Score 8 out of 10
Vetted Review
Verified User
I used Whova at a conference hosted by the Michigan [..]. I was a speaker discussing your new technology platform. Whova aided with all the conference arrival details, event times and their location. It was an easy download app to connect with venders and additional meet and greet opportunities. I am not much for the point challenge but I did see many participated in the social aspect to the app. I would recommend Whova to other companies that are coordinating big events, it was a useful tool for all user groups.
- Event Timelines
- Attendee Lists
- Participating Vender Lists
- Personal Areas of Interest Selection List
- Speaker Timing Schedules need to better regulated. My session started when it was suppose to end for the next speaker. That disrupts the event schedule for attendees that were looking to attend my discussion.
October 04, 2023
Who needs Whova? You do
Score 10 out of 10
Vetted Review
Verified User
I use Whova when I attend ARSL conferences in person or monthly. I plan my schedule with it. I use the floor map to find where I am to go at conferences. I use it to gather information on speakers and programs. I contacted people with whom I wanted to meet via the app.
- Connects with speakers
- Provides a place to download documents
- Was helpful in scheduling programs.
- Provide better mapping to events
- Easier way to schedule for events.
- better note keeping tools.
August 18, 2023
In my opinion, Good for large scale events with hundreds/thousands of attendees; all in one platform
Score 10 out of 10
Vetted Review
Verified User
We use Whova when we attend large scale (1,000+) events. We use all the features that sponsors are able to use including: photos, videos, meet-ups, promotional events, etc. We also use the app to capture lead data/information for future partnerships. Very engaging application.
- Engagement
- Scheduling
- Promotions
- Pictures
- User Interface seems a bit 'old'
July 25, 2023
Whova set the pace
Score 10 out of 10
Vetted Review
Verified User
Whova used for a Growth Summer Retreat with 110 attendees. The app allowed for agenda information, meet ups, questions/answers, groups, etc. It was highly engaging.
- Ease of use
- Motivating competition element for leaderboard
- Attendees' list
- Some meet ups and groups were highly repetitive
- It was not easy to see the newest messages in the sub-elements
Score 10 out of 10
Vetted Review
Verified User
I was first introduced to Whova when I registered for the Clinical Retreat in Charleston, SC sponsored by SCPHCA. The product allows you to meet and stay connected to other attendees at the retreat, ask questions to the speakers, share information, and complete final surveys.
- Keep up with all attendees who have signed in on the app.
- Keeps you informed of changes to the schedule for the event you are registered to attend.
- Great for networking!
- On some of the pages you couldn't read the entire name of the session or the question being asked.
- I couldn't access all the pictures on my phone to add to photos on the app.
- Too many emails once you sign up and express interest in certain things. Then you get emails from everyone who has a similar interest. At one point it was ok, but then the incoming comments and messages became too much. I tried cutting off notifications, but they still keep coming. I don't want to uninstall the app, because I enjoy looking back on things on Whova to remember the event.
- You don't get points for everything you do on the app. to help you compete in the leaderboard.
June 30, 2023
Conference Attendee Whova Review
We used it for the Inside Out Conference put on by the Children and Nature Network. The app was for us to pick breakout sessions, connect with other attendees, and to receive updates and messages from the conference organizers. We do not use it for our organization specifically. This product helped address getting information out to hundreds of people, and keeping all information in one place - contact info, notes, logistics, etc. It also allowed us to see who was at the conference but lived in our area, so we could seek out those people! We will only use Whova when it is supplied or needed for another event. We will not use Whova outside of this conference probably.
- Allow people to connect and find each other
- Sends out information to large amounts of people
- Has everything in one place
- It was hard to find the meet ups on the app
- have more options for filtering conference attendees
- be able to use offline
June 22, 2023
TMEA conference well-facilitated by Whova
Score 9 out of 10
Vetted Review
Verified User
Our annual state-wide conference used Whova. This enabled me to quickly scan credentials of inquiring students, other educators, etc. at our booth, or in other meetings. We have now repopulated our recruiting and contact databases with this info.
- Conference Scheduling - with timely updates
- Building Contacts
- Messaging
- We used this for an Educators Conference. Get some more "educators" language in there. Including on this survey.
June 14, 2023
Feedback from User
Score 9 out of 10
Vetted Review
Verified User
From my experience, it is used as an event tool to connect participates closer together through organized content.
- Creates tracking for those who participate
- Calendar integration with events to stay organizated
- Connects contacts with exchange of information
- Intentional posting guardrails. Too easy to get points with one word answers.
- Didn't like posting a photo in a commits automatically shows up in all event photos.
June 13, 2023
First time user -very satisfied.
Score 9 out of 10
Vetted Review
Verified User
I used it for the annual Citygate conference to navigate sessions offered, maps, and social groups.
- Suggestions to communicate with groups.
- Encouragement to participate and gain points -fun competition.
- Calendar reminders
- Ability to connect/share contact info with other members
- GPS would be nice
- Make finding groups easier -the search function did not find the group I made up.
- Provide links for virtual meet ups on the spot when using app to create meet-ups
May 22, 2023
First Time User
Score 9 out of 10
Vetted Review
Verified User
I used the app while attending the PLECET Conference.
- Keeping my agenda, with name and location of sessions.
- Provide ability to review speaker bios and connect.
- To provide course evaluations.
- To modify the note taking capabilities.
- Had difficulties with the QR scanning.
April 28, 2023
Whova put our state-level conference in the palm of my hand and made it easy to connect with colleagues!
Score 10 out of 10
Vetted Review
Verified User
I have used Whova twice as an attendee at the Pennyslvania Music Educators Association Annual In-Service Conference in 2022 and 2023. It is a great platform for information, schedules, and electronic interactions between the organizing committee and the conference attendees.
- Provides the conference schedule
- Provides an electronic platform for conference attendees to connect
- Creates opportunities for conference attendees to find common interests and connect in person.
- The message boards become very congested at a big conference because anyone can create a thread.
- I would like to have an easier way to dismiss all notifications on the message boards.
April 25, 2023
I have like this for over a year now!
I am a active member of OSNA (Oregon School Nurse Association). This is my second years of using Whova during the OSNA's conferences. I am a strong advocate of having all information from any conference or the like into one medium without killing trees, over/under utilizing staff and being on time consistently. Whova has shown to do all of those requirements that I have. I have resources lined out by OSNA in Whova that I can use at any stop by using my phone or laptop. As a technologically dependent and Deaf school nurse, using Whova allows me to gather all the information I need for the conference, provide questions, enter any polls, meet/interact with members and vendors, And have fun!
- Lined up agenda and have handouts/presentations available via laptop/phone
- Allow to interact with members of conference via text
- No paperwork/clutters
- Add video of the presentations (and preferably with closed captions)